Event planning is a dynamic and fast-paced profession that requires creativity, organisation, and adaptability. At Baron Banqueting, our event planners work tirelessly behind the scenes to ensure that every event, from weddings to corporate galas, runs seamlessly. Here’s an exclusive look at a day in the life of an event planner at Baron Banqueting.
8:00 AM – Morning Briefing & Schedule Review
The day starts early with a team briefing to discuss the events scheduled for the day. Our planners:
- Review the day’s event timeline and logistics.
- Coordinate with vendors, venue staff, and caterers.
- Address last-minute changes or client requests.
10:00 AM – Venue Setup & Coordination
With the planning in place, the team moves to event setup:
- Overseeing decor, seating arrangements, and lighting adjustments.
- Ensuring that AV and technical equipment are tested and ready.
- Managing vendor arrivals and ensuring all elements align with the event theme.
1:00 PM – Final Walkthrough & Client Check-In
Before guests arrive, the team conducts a final inspection:
- Running a full event rehearsal if needed.
- Addressing any last-minute client concerns.
- Ensuring guest experience elements, such as signage and accessibility, are in place.
3:00 PM – Event Kickoff & Guest Management
As guests begin to arrive, the team takes charge of:
- Coordinating guest check-in and seating.
- Managing the event schedule to keep activities on track.
- Troubleshooting any unforeseen issues discreetly and efficiently.
7:00 PM – Overseeing Catering & Entertainment
Midway through the event, the focus shifts to dining and entertainment:
- Coordinating meal service and ensuring dietary preferences are met.
- Liaising with entertainers, speakers, and performers.
- Monitoring guest satisfaction and adjusting plans as needed.
10:00 PM – Event Wrap-Up & Breakdown
As the event concludes, the team handles:
- Overseeing a smooth guest departure and thanking clients.
- Coordinating cleanup, breakdown, and vendor payments.
- Conducting a post-event debrief to note areas for improvement.
Conclusion
Behind every successful event at Baron Banqueting is a dedicated team of event planners ensuring everything runs smoothly. From meticulous planning to on-the-spot problem-solving, their role is essential in creating seamless, memorable experiences. If you’re looking to host an event with precision and elegance, our expert planners are ready to bring your vision to life!